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Corporate governance

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Governance framework

The department’s governance framework provides a structure that ensures transparency, accountability and integrity, as well as encouraging efficient and ethical behaviour in all staff. Our governance framework includes appropriate committees and oversight structures, risk management, fraud prevention and control, strategic and corporate planning, project management, business continuity, performance management, audit and evaluation, and financial management elements. It allows for clear direction and oversight from senior leadership.

Senior leadership as at 30 June 2015

Secretary

  • Chris Moraitis PSM

Deputy Secretaries

  • David Fredericks, Civil Justice and Legal Services Group
  • Tony Sheehan, Strategic Policy and Coordination Group
  • Katherine Jones, National Security and Criminal Justice Group

More information on these groups and our organisational chart are included in Part 1 of this report.

Senior management committees

The department has a number of core governance forums set up to support the Secretary and ensure effective governance throughout the department.

Executive Board

The Executive Board is the department’s primary decision-making body. The board sets the vision and strategy for the department, oversees risk and ensures organisational performance. It is responsible for driving organisational capability, culture and strategic stakeholder engagement. It comprises the Secretary and Deputy Secretaries. A representative from each of the SES Band 2 and Band 1 cohorts rotate as members every six months. The Chief Finance Officer, First Assistant Secretary—Strategy and Delivery Division and Head of People Strategy Branch also attend board meetings.

Senior Management Committee

The Senior Management Committee operates as a key consultation and discussion forum on corporate and strategic issues and provides advice as needed to the Executive Board. It comprises the Secretary, the three Deputy Secretaries and each First Assistant Secretary.

The committee also acts as the Investment Review Board, monitoring capital expenditure and recommending investment proposals for approval to the Executive Board. The committee ensures capital investments and projects are aligned with the department’s strategic priorities and are financially sound.

Executive reviews

Executive reviews enable Executive Board members to meet with senior management from each division throughout the year. The meetings focus on strategic priorities, emerging challenges and opportunities for the department, resource allocation and progress of key initiatives.

Audit and Risk Management Committee

The Audit and Risk Management Committee comprises two external and two internal members. From 1 July 2015 it will include a third external member. The Secretary, Chief Finance Officer, the department’s Governance Office and the Australian National Audit Office are represented at the meetings. The committee provides independent assurance about the adequacy of the department’s internal controls, risk management framework, fraud control arrangements and financial reporting, and assesses compliance with relevant laws, rules, regulations and directions.

Strategic and corporate planning

The department will prepare a corporate plan in accordance with section 35(1)(b) of the Public Governance, Performance and Accountability Act 2013 (PGPA Act). The corporate plan, published in August each year beginning in 2015–16, identifies the department’s approach to spending its budget allocation by setting out strategic priorities, key initiatives which implement strategic priorities and corresponding performance measures.

Figure 2: Our planning and performance framework

Diagram of our planning and performance framework

Figure 2 alternate text

Risk management

The department is committed to a culture where consideration of risk is integrated into everyday management and operations. The department’s risk management framework is based on the AS/NZS ISO 31000: 2009 Risk Management Principles and Guidelines and informed by the Comcover Better Practice Guide: Risk Management. The framework focuses on risk identification, integrating risk management into business planning and continually improving departmental outcomes and performance. Risk management is incorporated into departmental training.

Fraud prevention and control

The department is committed to promoting transparency and accountability, and ensuring that the integrity of programmes delivered by the department is not compromised. The department’s fraud control plan provides a framework for the prevention, detection and deterrence of fraud, and includes mechanisms to ensure fraud risks are identified and addressed. The department’s fraud control plan was developed in accordance with the Commonwealth Fraud Control Guidelines 2011 and has been incorporated into staff induction packs and training.

Internal audit

The department uses an internal audit programme to improve operations and highlight opportunities for change. The programme is closely aligned with the department’s risk profile and audit topics are chosen to address risks which could threaten our ability to deliver on strategic priorities. The programme is approved by the Executive Board and reviewed and endorsed by the Audit and Risk Management Committee.

Ethical standards

The department’s Enterprise Agreement contains a commitment by the parties to delivering high-quality professional public service in accordance with the APS Values. As part of the department’s induction programme, new team members attend a session on the Values, Code of Conduct and Employment Principles. In addition, the department offers online training to all staff on the Values and Code of Conduct which staff are encouraged to complete. All new employees are provided with a copy of the APS Values, Code of Conduct and Employment Principles, as well as relevant excerpts from the Crimes Act 1914, and must sign a statement asserting that they have read and understood these provisions.

Information sessions are provided to individual work areas to cover specific ethical and conduct issues as particular needs are identified. The department participates in the Australian Public Service Commission (APSC) Ethics Contact Officer Network and information is available to employees regarding how to contact the Ethics Advisory Service directly to discuss any ethical concerns that they may have.

Guidelines for managing conflicts of interest in the Attorney General’s Department is a reference document collating various policies for the information of staff. This document has been incorporated into staff induction packs and training. The APS Values, Code of Conduct, Employment Principles, Secretary’s Instructions and other material relevant to ethical conduct are incorporated, as appropriate, into relevant departmental policies, guidelines and instructions, and are available to all staff in the department.

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