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Annual Report 2009-10 Glossary and Indexes

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Glossary

Administrative Arrangements Order Under the Constitution, the Governor-General, on the advice of the Prime Minister, appoints Ministers, establishes Departments of State and formally allocates executive responsibility among Ministers through the Administrative Arrangements Order (AAO).

The AAO is published in the Commonwealth Gazette. It sets out the matters dealt with by each Department of State and the legislation administered by a Minister of State administering a Department. The AAO entry for each Department of State covers the principal matters and legislation administered by all agencies (including statutory agencies and executive agencies) within the relevant portfolio.
all-hazards Threats to the national critical infrastructure that can come from a range of sources, including natural disasters, criminal activity, terrorism, espionage/foreign interference etc.
alternative dispute resolution Alternative dispute resolution is a term that is used to describe a variety of different processes that can help people to resolve conflicts and disputes. The word ‘alternative’ is usually understood to mean that these processes are an alternative to going to court and having a decision made by a judge.
Australian National Audit Office access clauses These are non-mandatory standard access clauses that have been developed for inclusion within tender documentation and contracts to provide the ANAO and Commonwealth agencies access to information held by contractors, including third party subcontractors for the purpose of audits.
AUSASSISTPLAN Also known as the Australian Government Overseas Disaster Assistance Plan, the plan details the coordination arrangements for providing Australian emergency assistance following a disaster or emergency in another country.
AUSAVDISPLAN Australia’s aviation disaster plan, which is currently under review.
CERT Australia Australia’s national computer emergency response team.
COBIT standard An international standard for information technology governance, better practice and audit.
COMDISPLAN Also known as the Australian Government Disaster Response Plan, the plan provides the framework for addressing State and Territory requests for Australian Government physical assistance arising from any type of emergency.
ComLaw A website that provides access to the Federal Register of Legislative Instruments as well as to Acts and other legislative material in a single integrated system.
common law Law derived from custom and judicial precedent (case law) rather than from legislation.
COMRECEPLAN Also known as the Australian Government Plan for the Reception of Australian Citizens and Approved Foreign Nationals Evacuated from Overseas, the plan details the coordination arrangements for the reception of persons evacuated into Australia following an overseas event.
consent determination A decision by an Australian court (or a recognised State or Territory body) that native title does or does not exist in a particular area of land or waters after the parties have reached an agreement as to the terms of the determination.
consultancy contract A contract that typically defines the nature, purpose and duration of the task to be performed but not (in any detail) the manner in which the task is to be performed by a consultant. The consultant is usually paid on completion of milestones or in a lump sum.
consultancy service A particular type of service delivered under a contract for services, distinguished from other contracts by the nature of the work performed. Consultancy services involve the application of expert professional skills to: investigate or diagnose a defined issue or problem, carry out defined research, reviews or evaluations; or provide independent advice, information or creative solutions to assist the agency in management decision making.
consultant An entity (whether an individual, a partnership or a corporation) engaged to provide professional independent and expert advice or services. Consultants are not employees of the department and are not paid wages or other employee entitlements.
corporate governance The process by which agencies are directed and controlled. It is generally understood to encompass authority, accountability, stewardship, leadership, direction and control.
ComLaw Also known as Commonwealth of Australia Law, ComLaw is part of the Australian Law Online initiative, which aims to bring low- or no-cost access to the law for the community.
countering violent extremism Measures taken to counter extreme, or radical, violent behaviour.
CrimTrac Agency responsible for the delivery and maintenance of national policing information services.
cyber crime A term referring to an array of criminal activity, including offences against computer data and systems, computer-related offences, content offences and copyright offences.
e-commerce The use of computers and electronic communication networks to do business.
e-learning Learning facilitated and supported through the use of information and communications technology.
e-security Electronic security on the internet.
emergency management Organisations and individuals involved in the prevention, sector preparedness, response, recovery and management of risk to communities—i.e. federal, State and local government authorities, community organisations, volunteers.
extradition Surrender by one country to another of a person for trial on criminal charges or to serve a sentence already imposed for a criminal offence.
Federal Register of Legislative Instruments A mechanism for managing Commonwealth legislative instruments, which provides the public with quick and easy access to legislative instruments and related material through the internet. All Commonwealth rule-making agencies are required to lodge new legislative instruments for registration as soon as practicable after making and to register (‘backcapture’) all existing instruments by the end of 2007.
legislative instrument A legislative instrument, for the Legislative Instruments Act 2003, covers the following instruments made under a provision of an Act: all regulations, statutory rules, disallowable instruments and proclamations, and any other instrument that is of a ‘legislative character’—i.e. it determines a law or lays down a rule, rather than applying to a particular case, and affects privileges, rights, interests or obligations. The legislative character depends on the content of the individual instrument rather than on the provision under which it is made.
mitigation Measures taken in advance of a disaster aimed at decreasing or eliminating its impact on society and the environment.
NATCATDISPLAN The Australian Government’s national catastrophic disaster plan.
native title A pre-existing property interest, held communally or individually by Aboriginal peoples and Torres Strait Islanders, which is capable of being recognised by Australia’s common law. Native title can exist over land and waters where Aboriginal people or Torres Strait Islanders maintain traditional laws and customs that give them a connection to the specified area. Native title rights are not ‘granted’ by governments or courts. Native title is not an underlying title but rather a bundle of rights that can be extinguished by inconsistent acts of government.
ongoing APS employee A person engaged as an ongoing APS employee as mentioned in paragraph 22(2)(a) of the Public Service Act 1999.
operations Functions, services and processes performed in pursuing the objectives or discharging the functions of an agency.
outcomes The results, impacts or consequence of actions by the Australian Government on the Australian community.
PACER Plus Agreement Also known as the Pacific Agreement on Closer Economic Relations Plus Agreement, the Agreement is a regional trade and economic agreement.
people trafficking The recruitment, transportation, harbouring or receipt of persons, by means of threats, force, coercion, deception or abuse of power, for the purposes of exploitation.
performance information Evidence about performance that is collected and used systematically which may relate to appropriateness, effectiveness and efficiency and the extent to which an outcome can be attributed to an intervention. Performance information may be quantitative (numerical) or qualitative (descriptive), but it should be verifiable. Evaluations may also be periodically utilised to assess the performance of programs and activities.
performance pay Also known as performance-linked bonuses and usually taking the form of a one-off payment in recognition of performance. Retention and sign-on payments are not considered to be performance pay, and nor is performance-linked advancement, which includes advancement to higher pay points which then become the employee’s nominal salary. In cases where an employee receives both a performance-linked bonus and performance-linked advancement (such as a one-off payment plus an increase in regular salary), only the bonus element is reportable.
precursor chemicals Those chemicals, compounds and reagents that are used in manufacturing illicit drugs.
PRINCE2 A process-based project management method.
R18+ classification A classification rating restricting access to people 18 years of age and over.
reasonable adjustment Where a person can perform the inherent requirements of a job, an employer is required to make reasonable adjustments to the workplace or work practices to accommodate any additional needs that the person may have.
risk management The culture, frameworks and structures that are directed towards the effective management of potential opportunities and adverse effects. Risk management involves the systematic application of management policies, procedures and practices to the steps of establishing the context, identifying, analysing, evaluating, treating, monitoring and communicating risk.
service charters Public statements about the service that a department or agency will provide.
workplace diversity The central principle of workplace diversity is the creation of workplaces free from discrimination, harassment and bullying—workplaces where all employees act in accordance with the APS Code of Conduct and demonstrate their commitment to the APS Values.

Abbreviations and acronyms

2D two-dimensional
3D three-dimensional
ACC Australian Crime Commission
ACC Act Australian Crime Commission Act 2002
ACT Australian Capital Territory
AEMI Australian Emergency Management Institute
ADR alternative dispute resolution
AFP Australian Federal Police
AGIMO Australian Government Information Management Office
AM Member of the Order of Australia
AML/CTF anti-money laundering and counter-terrorism financing
ANAO Australian National Audit Office
AO Officer of the Order of Australia
APEC Asia–Pacific Economic Cooperation
APS Australian Public Service
APSC Australian Public Service Commission
ASNET Australian Secure Network
ATSILS Aboriginal and Torres Strait Islander Legal Services
AusAID Australian Agency for International Development
AusCheck Australian Background Checking Service
AUSTRAC Australian Transaction Reports and Analysis Centre
AWA Australian workplace agreement
CAC Act Commonwealth Authorities and Companies Act 1997
CERT Computer Emergency Response Team
CIPMA Critical Infrastructure Protection Modelling and Analysis
COAG Council of Australian Governments
DFAT Department of Foreign Affairs and Trade
DFDA Act Defence Force Discipline Appeals Act 1982
DIAC Department of Immigration and Citizenship
DVD digital versatile disc
EL Executive Level
EMA Emergency Management Australia
EPBC Act Environment Protection and Biodiversity Conservation Act 1999
ERA Employee Relations Advices
FaHCSIA Department of Families, Housing, Community Services and Indigenous Affairs
FCAFC Federal Court of Australian Full Court
FMA Act Financial Management and Accountability Act 1997
FOI freedom of information
FOI Act Freedom of Information Act 1982
FVPLS Family Violence Prevention Legal Services
GST goods and services tax
HCA High Court of Australia
HRH His Royal Highness
ICC International Criminal Court
ICT information and communication technology
ID identification
ILSAC International Legal Services Advisory Council
IT information technology
KAVHA Kingston and Arthur’s Vale Historic Area
KG Knight of the Garter
MP Member of Parliament
NADRAC National Alternative Dispute Resolution Advisory Council
NCTC National Counter-Terrorism Committee
NGO non-government organisation
NSH National Security Hotline
NSW New South Wales
NT Northern Territory
OH&S occupational health and safety
OH&S Act Occupational Health and Safety Act 1991
OLDP Office of Legislative Drafting and Publishing
PAES Portfolio Additional Estimates Statements
PBS Portfolio Budget Statements
PPS personal property securities
PSM Public Service Medal
QC Queen’s Counsel
SA South Australia
SC Senior Counsel
SES Senior Executive Service
The Hon The Honourable
TISN Trusted Information Sharing Network
UN United Nations
UNCITRAL United Commission for International Trade Law
WA Western Australia
WCAG Web Content Accessibility Guidelines

 

Index of figures and tables

Figure 1: Attorney-General’s Department Mission and Outcomes structure, 2009–10

Figure 2: Appropriations, 2009–10

Figure 3: Organisational structure, at 30 June 2010

Figure 4: Small airline usage between Canberra and Sydney, 2009–10

Figure 5: AusCheck background checking service client survey, 2008–10

Figure 6: Planning and performance framework, 2009–10

Figure 7: Departmental revenues and expenses, 2008–09 and 2009–10

Figure 8: Administered expenses, 2008–09 and 2009–10

Figure 9: Departmental staff numbers from 2006 to 2010, at 30 June 2010

Figure 10: Transition from outputs structure to a program structure, 2009–10

Figure 11: Extradition requests made by Australia, 2004–05 to 2009–10

Figure 12: Extradition requests made to Australia, 2004–05 to 2009–10

Figure 13: Mutual assistance requests made by Australia, 2004–05 to 2009–10

Figure 14: Mutual assistance requests made to Australia, 2004–05 to 2009–10

Table 1: Attorney-General’s Department resource statement, 2009–10

Table 2: Services to ministers and Parliament, 2009–10

Table 3: Freedom of information: number of requests, 2009–10

Table 4: Resource summary, Outcome 1—An equitable and accessible system of federal civil justice

Table 5: Performance results, Program 1.1: Access to justice and social inclusion

Table 6: 1.1.1 Access to justice

Table 7: 1.1.2 Social inclusion

Table 8: Performance results, Program 1.2: Legal Services

Table 9: 1.2.1 Civil law

Table 10: 1.2.3 Legislative drafting and publishing

Table 11: Resource summary, Outcome 2—Coordinated federal criminal justice, security and emergency management activity for a safer Australia

Table 12: Performance results, Program 2.1: National security

Table 13: 2.1.1 National security resilience policy

Table 14: 2.1.2 Emergency management

Table 15: 2.1.3 National security capability development

Table 16: Performance results, Program 2.2: Criminal justice

Table 17: 2.2.1 Criminal justice

Table 18: 2.2.2 International crime cooperation

Table 19: Resource summary, Outcome 3—Assisting regions to manage their own futures

Table 20: Performance results, Program 3.1: Assisting regions to manage their own futures

Table 21: Audit Committee membership and meeting attendance 2009–10

Table 22: Staffing trends, 2005–06 to 2009–10

Table 23: Salary ranges under the Attorney-General’s Department Agreement 2007, Australian Workplace Agreements, common law contracts and s 24(1) Determinations, at 30 June 2010

Table 24: Performance payments for performance in 2009–10

Table 25: Seven-year premium rate comparison, 2004–05 to 2010–11

Table 26: Attorney-General’s Department Charter—compliance with customer service standards, 2009–10

Table 27: AusCheck Service Charter—compliance with customer service standards, 2009–10

Table 28: Consultancy services let during 2009–10, to the value of $10,000 or more

Table 29: Payments to advertising, market research and other designated organisations, 2009–10

Table 30: Legal services expenditure summary, comparing 2009–10 and 2008–09

Table 31: External legal services expenditure summary, comparing 2009–10 and 2008–09

Table 32: Professional service providers, comparing 2009–10 and 2008–09

Table 33: Staffing by location (region), classification and gender—paid staff (full-time equivalent—includes ongoing, non-ongoing, full-time and part-time) as at 30 June 2010

Table 34: Staffing by classification, gender, employment category and employment status—paid staff (head count) as at 30 June 2010

Table 35: Staffing by location (region), classification and gender—paid staff (full-time equivalent—includes ongoing, non-ongoing, full-time and part-time) as at 30 June 2009

Table 36: Staffing by classification, gender, employment category and employment status—paid staff (head count) as at 30 June 2009

List of requirements

Under s  63(2) of the Public Service Act 1999, departmental annual reports must be prepared in accordance with the guidelines approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit. The Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies (the Requirements) were revised and re-issued on 23 June 2010. The Requirements stipulate a core set of mandatory information, which must be included in annual reports.

The following table shows where the information specified by the Requirements may be found in the report. Non-mandatory suggested items have been included in the table below and are indicated by an asterisk (*).

Part of report Description Page no.
Letter of transmittal iiii
Table of contents iv–v
Index 369
Glossary 354
Contact officer(s) ii
Internet home page address and Internet address for report vi
Review by Secretary Review by departmental secretary 2
Summary of significant issues and developments* 8–9
Overview of department’s performance and financial results* 2–10
Outlook for following year* 3–4, 38, 59–61, 82, 91, 111, 127–8, 143, 342–44
Significant issues and developments – portfolio* 14
Departmental overview Overview description of department 16–24
Role and functions 16–24
Organisational structure 17–24
Outcome and program structure 18, 308–10
Where outcome and program structures differ from PBS/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change Not applicable
Portfolio structure 11–15, 306–307
Report on performance Review of performance during the year in relation to programs and contribution to outcomes 28–152
Actual performance in relation to deliverables and KPIs set out in PBS/PAES or other portfolio statements 64–68, 85–87, 115–18, 131–34, 146–49
Performance of purchaser/provider arrangements* 58, 81, 142
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change Not applicable
Narrative discussion and analysis of performance 28–152
Trend information 28–152, 193, 201
Significant changes in nature of principal functions/services* Not applicable
Factors, events or trends influencing departmental performance* 3, 58–59, 81–82, 110–12, 127–28, 142–43, 169–71, 176–82
Contribution of risk management in achieving objectives* 158–59
Social justice and equity impacts* 205–13
Performance against service charter customer service standards, complaints data, and the department’s response to complaints 161, 319–20
Discussion and analysis of the department’s financial performance 185–86
Discussion of any significant changes from the prior year or from budget* 185
Agency resource statement and summary resource tables by outcomes 29–31, 40–42, 91–93, 139
Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future 253
Management and accountability 153
Corporate governance Statement of the main corporate governance practices in place 154–65
Names of the senior executive and their responsibilities* 154–55
Senior management committees and their roles* 157–58
Corporate and operational planning and associated performance reporting and review* 158
Approach adopted to identifying areas of significant financial or operational risk* 158–59
Agency heads are required to certify that their agency complies with the Commonwealth Fraud Control Guidelines 160
Policy and practices on the establishment and maintenance of appropriate ethical standards* 161
How nature and amount of remuneration for SES officers is determined* 162, 197–98
External scrutiny Significant developments in external scrutiny 169–75
Judicial decisions and decisions of administrative tribunals 33, 171–75
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman 169–71, 176–82
Management of human resources Assessment of effectiveness in managing and developing human resources to achieve departmental objectives 192
Workforce planning, staff turnover and retention* 194
Impact and features of enterprise or collective agreements, determinations, common law contracts and AWAs* 194–98
Training and development undertaken and its impact* 198–99
Occupational health and safety performance* 201–02
Productivity gains* 195
Statistics on staffing 193, 329–34
Enterprise or collective agreements, determinations, common law contracts and AWAs 194-97
Performance pay 197–98
Assets management Assessment of effectiveness of assets management 189
Purchasing Assessment of purchasing against core policies and principles 189
Consultants The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. 187, 321–24
Australian National Audit Office access clauses Absence of provisions in contracts allowing access by the Auditor-General 186
Exempt contracts Contracts exempt from the AusTender 186
Commonwealth Disability Strategy Report on performance in implementing the Commonwealth Disability Strategy 201
Financial statements Financial Statements 220–304
Other information Occupational health and safety (s 74 of the Occupational Health and Safety Act 1991) 340–41
Freedom of Information (s 8(1) of the Freedom of Information Act 1982) 34, 311–18
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns 187, 325
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) 217–18
Other Grant programs 188
Correction of material errors in previous annual report 166
List of requirements 365

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