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List of requirements

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Under subsection 63(2) of the Public Service Act 1999, departmental annual reports must be prepared in accordance with the guidelines approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit. The Requirements for annual reports for departments, executive agencies and FMA Act bodies were revised and re-issued on 22 July 2011. The Requirements stipulate a core set of mandatory information, which must be included in annual reports.

The following table shows where the information specified by the Requirements may be found in the report. Non-mandatory suggested items have been included in the table below and are indicated by an asterisk (*).

Part of report Description Page no.
  Letter of transmittal iii
Table of contents iv–v
Index 328
Glossary 315
Contact officer ii
Internet home page address and internet address for report ii, vi
Review by Secretary Review by Secretary 2
Summary of significant issues and developments* 9–13
Overview of department’s performance and financial results* 2–13
Outlook for following year* 5, 44–46, 66–70, 83, 89, 111–112, 125
Significant issues and developments in the portfolio* 17
Departmental overview Overview description of department 19–26
Role and functions 19–26
Organisational structure 20–26
Outcome and program structure 21, 278–279
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change 30, 278–279
Portfolio structure 14–18, 276–277
Report on performance Review of performance during the year in relation to programs and contribution to outcomes 30–131
Actual performance in relation to deliverables and KPIs set out in PBS/PAES or other portfolio statements 70–71, 77, 83, 89, 115–116, 128
Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change Not applicable
Narrative discussion and analysis of performance 30–131
Trend information 30–131, 171, 176
Performance of purchaser/ provider arrangements* 65, 82
Significant changes in nature of principal functions/ services* 4, 30, 278
Factors, events or trends influencing departmental performance* 2–5, 44–46, 66–70, 76, 82–83, 88–89, 109–112, 124–125, 154–160
Contribution of risk management in achieving objectives* 141
Social inclusion outcomes 180–188
Performance against service charter customer service standards, complaints data, and the department’s response to complaints 105, 143, 287–288
Discussion and analysis of the department’s financial performance 163–164
Discussion of any significant changes from the prior year or from budget* 163
Agency resource statement and summary resource tables by outcomes 31–35
Developments since the end of the financial year significantly affecting the department’s operations or financial results 224
Management accountability 135
Corporate governance Certification of compliance with Commonwealth Fraud Control Guidelines. 142
Main corporate governance practices in place 136–146
Names of the senior executive and their responsibilities* 136–137
Senior management committees and their roles* 138–139
Corporate and operational planning and associated performance reporting and review* 139–140
Approach to identifying areas of significant financial or operational risk* 141
Policy and practices concerning ethical standards* 143
How nature and amount of SES officer remuneration is determined* 143, 173
External scrutiny Significant developments in external scrutiny 150–154
Judicial decisions and decisions of administrative tribunals 152–154
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman 150–152, 154–160
Management of human resources Assessment of effectiveness in managing and developing human resources 170
Workforce planning, staff turnover and retention* 171–172
Impact and features of collective agreements, individual flexibility arrangements, determinations, common law contracts and AWAs* 172–173
Training and development undertaken and its impact* 173–174
Occupational health and safety performance* 176–177, 304–305
Productivity gains* 172
Statistics on staffing 170–171,295–299
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs 172
Performance pay 173
Assets management Assessment of effectiveness of assets management 167
Purchasing Assessment of purchasing against core policies and principles 167
Consultants The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. 165, 289–291
Australian National Audit Office access clauses Absence of provisions in contracts allowing access by the Auditor-General 164
Exempt contracts Contracts exempt from the AusTender 164
Financial statements Financial Statements 195–274
Other information Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) 304–305
Freedom of Information for the period 1 July 2010 to 30 April 2011 inclusive (see terms of subsection 8(1) of the Freedom of Information Act 1982 as it existed prior to 1 May 2011) 39, 280–286
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns 165, 292
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) 191–192
Grant programs 166
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms 176
Correction of material errors in previous annual report 147
List of requirements 325–327

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